Effective Time Management - How To Boost Your
Productivity
Someone said that there is
nothing like time management and he premised his reasoning on the fact that
time is constant and has not changed over the millenniums.
The time for every day has
always been 24 hours - no more no less.
And so he said that
instead of saying we manage time, we should rather say we manage ourselves
because we are the ones to adjust to meet up with time demands and not the
other way round.
What do you think of that?
Anyways we still talk
about Time Management
Time management is a method for making
better use of your time.
Organize
your professional and personal tasks according to their urgency and importance,
and prioritize the most urgent and important chores first, followed by less
urgent but still significant activities.
And today we are discussing
Effective Time Management
What then is Effective Time Management?
Effective time management entails completing more
vital tasks in a given day.
In fact, effective time management is more important
than effective time management.
Of a fact, the most effective time managers are also
the most efficient.
What
Are The Major Objectives Of Time Management?
Time management is a set of common sense skills that
will help you make better use of your time and learn to:
Determine which activities are essential and which
can be eliminated.
Utilize your time to the greatest extent possible.
Control time-wasting distractions.
Allow yourself more time to unwind and enjoy life.
How
to Manage Your Time More Effectively in Seven Easy Steps
Step 1 - Figure out when you're most productive
Step 2 - Make
a to-do list
Step 3 – Break Down Large Tasks Into Smaller Pieces
Step 4 – Get Rid of the Distractions
Step 5 – Take Rest Periods While Working
Step 6 – Improve Your Efficiency
Step 7 - Accept
Your Limitations
5
Time Management Techniques You Should Know
1. Make a
to-do list and stick to it.
2. Prioritize
your tasks - rank them in the order of importance
3. Manage
distractions to stay focused.
4. Make a
schedule for your job and stick to it.
5. Track your
time to become more self-aware.
Advantages
Of Time Management At The Workplace
1. On-time
delivery of jobs and assignments is a must
2. Improve the
quality of your work
3. More
efficiency and productivity
4. There's a
lot less procrastinating
5. There is
less anxiety and stress.
6. A better
quality of life
7. More
prospects and advancement in your career
8. More
leisure and recreation time.
What
is the first step to time management success?
Make a plan to get rid of the time wasters from your
day.
Begin Managing Your Time Right Now
Step 1: Make a list of your short- and long-term
objectives.
Step 2: Figure out how much your time is worth.
Step 3: Maintain a Time Log.
Step 4: Examine your time sheet.
What Does It Mean To Have Time Management Skills?
Examples of time
management skills or abilities.
Prioritizing
Organizing
Delegation
Strategic planning
Problem resolution aka
problem solving
Don't just state your time
management talents on your résumé; back them up with real-life experiences.
The 4 Ds Of Time Management
Do
Delegate
Defer
Delete
these make it easier for managers to
actually determine what tasks truly matter.
The Fundamental Concepts Of Time Management?
Time Management Principles
1. Planning
No matter what you do,
planning is essential
2. Organize and prioritize your
tasks
Remember the 80/20 Rule - the Pareto Principle: 80% of results are
produced by 20% of causes.
In the 80-20 rule,
you prioritize the 20% of factors that will produce the best results
3. Take it one step at a time
4. Avoid Distractions at all costs
5. Delegate
6. Maintain a healthy and stress-free lifestyle
7. Saying “NO” is a skill that should be learned
Recurring Tips For Effective Time Management?
This
is a fantastic place to start.
1. Take a look at the clock. You should be aware
of how you spend your time.
2. Set a time limit for yourself. It might be
enjoyable to set a time restriction for a work.
3. Create a to-do list.
4. Make a plan ahead of time...
5. Begin with the most important tasks.
6. Outsource and delegate.
7. Concentrate on a single task at a time.
8. Use software tools to help you manage your
time.
Software
(Tools) For Time Management
And
talking about software (tools) for time management - check out these ones
Scoro
Scoro gives you all
the tools you need for efficient time management,
including
time tracking,
billing,
work reporting,
project & task management
ActiveCollab
ProofHub
Clarizen
Harvest
Toggl
Replicon
Timecamp
https://www.timecamp.com
Typical
Time-Wasting Activities
Click HERE to download the list of 40 time wasting activities that men and women indulge in, know the one that affects you and then plan on how to acquit yourself from its or their grip
However, let me just mention 5 of them
1. Too Many
Superfluous Meetings
- sitting in meetings are not really essential
to carrying out the task at hand or where a subordinate can sit in
2. Too Many
Interruptions
- these serve as distractions
- when a train of thought is disorganized, it
takes about 15 minutes for it to get back to base
3. Majoring in
the Minor
- getting concentrated on less important tasks
and backing down on the more important tasks
4. Procrastination
- using the phrase "what if" too
much
5. Delegation
avoidance
- inability to delegate or outsource
Fixes & Workarounds
for Time Management in a Hurry
Learning to manage your
time effectively all of the time necessitates understanding of the challenges –
as well as practice.
It's just as tough to break old, time-wasting
habits as it is to break any other habit.
However, if you're in a
pinch right now and need to finish a job or find additional time in your day, consider
these time management quick fixes and workarounds.
1. Make a list of your objectives and post it somewhere you'll see it
often.
2. Set out a few minutes each day at the end of the day to plan,
list, and schedule activities for the next day.
3. Assign priorities to each of the jobs, and allot enough time to
the highest-priority things so that they may be completed.
4. Schedule your most important and/or tough chores at the time of
day when you'll be most effective.
5. Break down large jobs or projects into manageable chunks.
6. Schedule less time-consuming chores or projects for when you're
not at your most productive.
7. Set deadlines for each task or component of a task to be
completed.
8. Distract yourself from your task at peak hours.
9. Limit how much time you spend on social media.
10. Complete one assignment before moving on to the next.
11. Delegate tasks to other members of your team.
12. Ascertain that they have the necessary training and authorization to
handle as much as possible independently.
13. Outsource work to other departments, businesses, or individuals.
14. If you are a morning person, try to wait until the afternoon to read
your email. Make the most of your morning by doing crucial tasks.
If you're anticipating an
important email, examine your inbox for the message you're looking for and open
it only once.
15. To avoid being tempted to just "take a peek," turn off any
automatic notifications that tell you there is new mail in your email account.
16. Turn off your phone's sound notifications so you won't be tempted to
check texts or social media notifications all the time.
17. Tell your administrative assistant to put all of your phone calls on
hold.
18. If you don't have anybody to take your calls, leave messages on an
answering machine or with an answering service.
19. Set aside time during the day to take and return phone calls. This
will help you resist the urge to talk to callers about non-urgent concerns.
20. Be always mindful and live in the present - the now
In Conclusion
Time they say is money and I am sure you know that
is true whatever it is you are engaged in.
Time is currency and its cost is very expensive.
It is an insidious mover, you hardly notice its
movement until you suddenly find that the day is far gone for instance; that's
why Benjamin Franklin wrote, “You may
delay, but time will not.” The problem with time is that it keeps on ticking
away, whether you notice it or not.
That great philosopher,
Dr. Seuss, wrote, “How did it get so late, so soon? It’s night before it’s
afternoon. My goodness, how the time has flown! How did it get so late, so
soon?”
He was overwhelmed and
flabbergasted about the insidious movement of time.
Time is constant, humans
are the ones on the move and we must ensure that we maximize the time on our
hands so that we can make every second, every minute, every hour, every day to
count towards the achievement of our goals and dreams before we sing the nunc
dimitis.
Thank you for reading
What other time management
techniques have we missed out?
What is your opinion on
the use of time management software tools?
What is the greatest tool
that anyone would employ in time management?
For effective time management,
what is the best way to structure your to-do-list?
For a to-do-list to be
accurately crafted, what is the one thing that anyone should know about
themselves?
Mention in the order of
importance, 5 basic principles of time management?
It would be great to read
from you by way of quality comments on this Blog Post
Carpe diem
About the Blog
Success with Dr. Jerry -
the First Blog is owned by Topitup Media And Communication Nigeria whose Team
Head is Dr. Jerry - the First Oguzie: JP
At Success with Dr. Jerry
- the First Blog, we believe that life is a continuous process of learning,
that successful people are continuous learners and that your success is completely
dependent on you
About the Writer
Dr. Jerry - the First
Oguzie is a Physician, an Author, a Writer, Thinker, Founder, Convener and
Success Coaching addict. He is passionate about helping people become the best
versions of themselves through coaching, mentoring, teaching, enlightening and
enhancing their self worth. And the Platform he uses to reach out to people is
his Ministry of Encouragement (MoE). He
has deep interests in Personal Development including mindset reset and habit
change, Personal Finance, Wealth Creation, Health and Fitness. He believes that
financial knowledge (literacy) combined with self - discipline is the key to
achieving financial freedom.
He is the author of the book: ThePractical Steps To Total Financial Freedom
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